Run formal votes with tamper-evident records. Share community documents privately. Capture maintenance ideas and let neighbors vote on what matters. Post events. Keep a curated list of plumbers, tutors, and contractors your residents actually trust. All under one login, behind a code only your residents will ever use.
Most HOAs run on a patchwork. A Facebook group for chatter. A Dropbox for documents. Dedicated voting services for the annual budget vote. A paper sign-up sheet for the pool. Each tool charges its own monthly fee. None of them talk to each other. Residents have four different ways to miss something important.
MyHOAPortal puts all of it behind one community code. One place residents check. One bill at the end of the year.
Five built-in modules. Everything a community and a board need to operate, with nothing extra and no upsell.
Residents post ideas. Neighbors vote. The board sees what matters most without running a survey or decoding a thread of 80 Facebook comments. One vote per household, enforced at the database level. Categories keep things organized: safety, events, maintenance, amenities, access, sustainability.
Budget approvals. Board elections. CC&R amendments. Special assessments. Any vote your bylaws require, run through the same portal residents already use. Single-choice or multi-select. Secret, signed, or open ballots. Three quorum percentages built in: 25, 33, 50, or anything you specify.
When the poll closes, the board hits Certify. The portal computes a SHA-256 hash of the canonical vote record and stamps it on a printable PDF with the title, question, vote totals, quorum status, and (for signed polls) the per-household record. The PDF is the document your attorney will ask for if anyone ever questions the result.
Dedicated voting services charge 200 to 800 dollars per HOA vote. MyHOAPortal includes unlimited votes in the 228 dollar yearly plan.
Most HOAs end up with three or four different tools to do what one portal can do. Here is what that looks like.
Provide a community name and slug. MyHOAPortal instantly deploys a unique gateway path scoped to your HOA.
Drag in a spreadsheet of physical street addresses. MyHOAPortal generates a secure, randomized validation token next to every property, automatically.
Print auto-compiled welcome slips. Residents type their code once and land inside MyHOAPortal. No email, no password, no account creation.
There is no upgrade. There is no downgrade. Everything is included.
Each household gets one random code tied to its physical address. That is the entire authentication system. Most HOA software treats privacy as a feature to add later, with encryption policies and compliance pages. We built it as the foundation. There is nothing to leak because there is nothing to store.
If your board has technical or operational concerns we haven’t covered here, drop us a note.
Setup takes five minutes. When you are done, you have a CSV of household codes ready to forward to your residents. You are live.