How to run formal votes. How to handle documents. What quorum your community actually needs. Written for volunteer boards by the team that built MyHOAPortal.
The cheapest mainstream HOA management platform starts at $30 per month. Per-vote voting services run $200 to $800 per election. Document storage often requires the premium tier. For a 100-household community, the real all-in cost is closer to $3,000 per year than the $500 most boards expect.
OperationsEvery HOA has the same shoebox problem: governing documents scattered across personal drives, email chains, and folders nobody has the password to anymore. This guide covers your real options, what each one risks, and what good document access actually looks like.
VotingNot every HOA vote should be anonymous, and not every vote should be public. The choice between secret, signed, and open ballots is a real governance decision with legal implications. This guide explains each mode and when state law or your CC&Rs may require one over the others.
GovernanceMost HOA boards know they need quorum to pass a vote, but far fewer know their exact threshold, how to calculate it, or what to do when they fall short. This guide covers the math, the common percentages, and the practical question every board eventually faces.
VotingMost HOA boards face the same problem once or twice a year: a vote is legally required, but the only tools designed for formal voting cost hundreds of dollars per election. This guide walks through exactly how to run a defensible formal vote at no extra cost.