Per-vote HOA voting services charge your community a separate fee every time you need to run a formal election. That might be $200 for a small survey or $800 for a board election with a large community. Most HOAs hold four to six formal votes per year. MyHOAPortal includes unlimited certified votes in the flat $228/year price. The math here is straightforward.
Per-vote services were built to serve communities that hold one major election per year and need a third-party vendor to run it with credibility. The logic is similar to hiring a temp staff member: you pay for the event, not for an ongoing relationship.
For communities that genuinely hold only one vote per year and have no other operational software needs, this model can work. The per-vote service handles the election, produces a PDF, and the relationship ends. No ongoing subscription, no portal to maintain.
The recurring cost adds up quickly when votes happen more than once a year, but there are structural costs the per-vote price does not show:
MyHOAPortal treats voting as one module inside a continuous operational portal. Households are onboarded once with their token. When a new vote opens, every current token-holder is already eligible. The board composes the poll, sets the quorum, chooses secret or signed or open ballot mode, and sets a closing date. Residents vote from the same portal they use for everything else. When the poll closes, the system computes a SHA-256 hash of the canonical record and renders a certified PDF automatically.
Every vote your community needs, no per-election fees, ever.